RBITT EXHIBITOR INFORMATION

Exhibit Hall Schedule Insurance Requirments Show Preparation Rules and Regulations

EXHIBIT HALL SCHEDULE

Dismantle and Move-Out

• Freeman will begin returning empty containers at the close of the show.
• All exhibitor materials must be removed from the facility by 7:00 p.m. on May 13, 2026.

More information about RBITT 2026 is coming soon! 

INSURANCE REQUIREMENTS

All exhibitors must maintain and provide proof of insurance coverage no later than April 8.

Option 1: Purchase Policy from Gallagher (Formerly Andersen Group)
Purchase information coming soon. 

Option 2: Cost Varies
Exhibitors may submit their own Certificate of Insurance (COI) to expoinfo@wef.org with the below requirements included:

Policy terms must cover dates of occupancy, including move-in and move-out.

Comprehensive General Liability or Commercial General Liability and Automobile Insurance must name the following Additional Insureds: Water Environment Federation, The City of Kansas City, Missouri, Kansas City Convention Center and their agents, trustees, officers, board members and employees.

• Comprehensive or Commercial General Liability - $1,000,000 per occurrence/$2,000,000 aggregate
• Worker’s compensation insurance in full compliance with all Federal and State laws and covering all employees and Independent Contractors on site.

Insurance protecting exhibitors’ assets and property brought to the exhibit is recommended.

Sample COI Coming Soon. 

SHOW PREPARATION

Shipping Information
Coming Soon

Exhibitor Benefits
Booth Includes:

• Raw booth space including pipe & drape and ID sign
• Access to the attendee list
• Two (2) complimentary booth personnel registrations per 100 sqft
• Listing in conference mobile app
• Listing in the printed conference program
• Access to conference proceedings

Booth Does Not Include:

• Carpet/Flooring - carpet/flooring is required
• Furnishing - tables, chairs, etc.
• Electricity and other utility connections
• Exhibitors are permitted to bring their own booth furnishing and carpet/flooring provided they are in good condition, meet all fire code requirements, fit your purchased booth space, and do not detract from the general professional appearance of the Exhibition

Exhibit Hall Colors

• Gray back drape
• Gray side rails
• Tuxedo aisle carpet

Booth Personnel & Registration
Exhibit booths are to be staffed by at least one booth personnel during exhibit hours.

Complimentary Booth Personnel
Exhibitors are permitted to register two complimentary booth personnel per 100 square feet (10' x 10') of booth space rented. Complimentary Booth Personnel Badges include access to the exhibit hall during set-up (move-in) and tear-down (move-out), access to all food service functions, including Wednesday and Thursday luncheons, and access to technical sessions.

Additional Booth Personnel
Exhibitors with larger booths may require more personnel to staff their booths and may register a reasonable number of additional booth personnel for $175 each. Additional Booth Personnel Badges provide access to the exhibit hall for all food service functions, including Wednesday and Thursday luncheons, and the exhibit hall during set-up and tear-down hours.

Register Booth Personnel Online – Opens  
Booth Personnel can register online using the username and password provided by Maritz, our registration vendor. You will receive an email with these credentials once your final booth payment has been received and processed.

Key contacts and individual registrants whose email addresses were supplied during the registration process will receive an emailed confirmation with a bar code that should be brought onsite to the registration desk to obtain a badge and badge-holder.

If show floor access is required for personnel to work strictly for move-in or move-out, please contact show management.

Cancellation Policy
A written request for cancellation/refund must be submitted by Tuesday, March 10, 2026. WEF will charge a 25% cancellation fee and refund 75%. No refunds will be issued for cancellations requested after Tuesday, March 10, 2026. Rather than canceling, consider sending a substitute. An organization may submit a request to substitute one person for another in writing by Tuesday, March 10, 2026. Email cancellations or substitution requests to registration@wef.org.

Exhibitor Directory Listing
Make sure attendees can find you and find out about you! Update and customize your listing to fit the audience.

Cut Off for Printed Program: Coming Soon

EAC (Exhibitor Appointed Contractor)
An EAC (Exhibitor Appointed Contractor) is any company other than designated official contractors that provides a service (booth installation/dismantling, audio/visual, etc.), and requires access to your exhibit during standard labor hours.

You do NOT need to submit any EAC paperwork if you are using an official contractor.

You DO need to submit EAC paperwork if you are using any other service provider. Note: some services are exclusive and EAC requests will be denied based on exclusivity, including material handling, booth cleaning, electricity, catering, internet, etc.

Notice of Intent - Coming Soon 
Deadline: March 17

EAC Agreement - Coming Soon
Deadline: April 14

Exhibit Hall Schedule | Insurance Requirements | Show Preparation | Top

RULES & REGULATIONS

2026 Information Coming Soon