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Quality Documentation in Using PenExpand / Collapse
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Posted 4/22/2008 2:39:20 PM
Junior Member

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Last Login: 7/3/2008 4:39:23 PM
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I am having a discussion with our operators at the waste water plant about the color of ink that we may use for proper documentation for regulatory purposes.  We have had them using red, pink and green ink on chains of custody etc and operation records that are kept for the EPA and DNR.

I have come from the laboratories where we only use black ink.  It was considered improper to use any other color.  Since I am no longer working in the pharmaceutical industry, do the standards of ink color apply to Lab and proper NPDES documentation? 

Are both blue and Black inks acceptable?  What about pink or green? 

My thought was that properly document the work for the EPA (or FDA) you needed to use one color ink.  To me personally it does not matter, I just come from a more strict environment. 

Thanks for your help.

Patti

 

Post #8962
Posted 4/22/2008 3:29:49 PM
Supreme Being

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search this forum for "ink".  I'm sure I've seen a discussion here before. 

According to one court of law, back before color printers were so common, blue ink was the preferred choice so that originals and copies were easily distinguishable. 

As long as pencils are not used, I think you're good. (Now if I could just convince the operators to stop writing on their hands with permanent marker...  Their "palm pilots" are illegible by Thursday)

MLA

Post #8965
Posted 4/22/2008 3:50:38 PM
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Thanks MLA.

I get the Blue and the Black ink choices.  I am not getting the pink and green though (not seeing it as good documentation colors).  I will just have to tell them to use the two colors.  I read the Blue Ink or Black Ink Poll.  It was actually very informative. 

We had the writing on the hands as well.  We are using a DO meter for wastewater that now records all of the information that we need. 

Patti

Post #8966
Posted 4/28/2008 1:48:12 PM
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As long as I have been working in wastewater treatment(since 1979) black ink has been the only choice for any benchsheet, communications logsheet, etc. that could possibly be needed in a court of law to prove a legal point.  In essence, the judge would not accept something written in non-black colored inks.  The pinks and greens do not always photocopy very well and so they are frowned upon.

Egadz

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