Disinfection and Public Health Conference 2013

February 24 - 26, 2013
Hyatt Regency Indianapolis
Indianapolis, Indiana

Exhibitor Service Manual Page

Rules & Regulations

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Exhibitors are required to review the License for Exhibit Space prior to signing the Space Reservation and Contract. Additionally, the exhibitor agrees to all the terms and conditions of this License.

 Download the License Agreement 


Booth Furnishings, Carpeting & Utilities 

  • The exhibit hall is carpeted.
  • Booth carpeting or appropriate floor covering is not required to be provided by the exhibitor.
  • Electricity and other utility connections are not provided with the space.
  • The Exhibitor is responsible for providing all booth furnishings and utilities.
  • Booth furnishings and carpeting will be available on a requisition basis from the official service contractor.
  • All utility orders must be placed by the Exhibitor through the appropriate provider.
  • Exhibitors are permitted to bring their own booth furnishings and carpeting or other floor covering provided they are in good condition, meet all fire code requirements, and do not detract from the general professional appearance of the Exhibition.

Booth Construction 

Decorations, signs, banners, etc., may not be taped, nailed, tacked, stapled, or otherwise fastened to ceilings, walls, doors, windows, painted surfaces, or columns.

All exposed parts of displays must be finished or covered in a workmanlike fashion so that they will not present an unsightly appearance when viewed from adjoining booths or aisles. No carpet, overhead roofs, bridge-type structures or the like will be permitted across aisles.

Flashing lights or other distracting or annoying materials are prohibited. Working motors, air pumps, etc., used to power a display must be positioned within the display area to avoid discharging sound or air into adjoining booths. 

IAEE Guidelines for Display Rules & Regulations

All displays must conform to the Guidelines for Display Rules and Regulations as prepared by WEF and based upon the guidelines originally distributed by the International Association of Exhibitions and Events (IAEE). The display rules and regulations are provided to assist exhibitors with the information necessary to properly design and build exhibits as well as plan their booth layout.

Download the IAEE Guidelines for In-line Booths 


Booth Activities  

Sound
Public address systems are not permitted. The noise level from any demonstration or sound system should be kept to a minimum and should not interfere with others. Any speakers must be directed into the middle of the exhibitor’s booth space. The use of sound systems or equipment producing sound is an exception to the rule, not a right. The Federation reserves the right to determine at what point sound constitutes interference with others and must be discontinued.

Lights
UV lights are not permitted. Those displaying simulated UV lights must mask the lights with smoked plexiglass or drape so that the lights do not disturb neighboring exhibitors. Flashing lights are prohibited.

Selling in the Exhibition
The on-site sale and delivery of goods is not permitted.  

Assigned Exhibition Space and Exhibitor Functions 
Exhibitors must confine their activities on the grounds of the exhibition facility to the space for which they have contracted; this includes the distribution of printed materials, the placement of signs, and booth personnel. WEF policy prohibits functions being scheduled outside of contracted exhibit space during WEF Exhibition hours, Monday, February 25, 10:00 a.m. – 6:30 p.m.; Tuesday, February 26, 10:00 a.m. – 3:45 p.m. WEF policy also prohibits product displays in hotel suites and locations other than the Exhibitor's rented space in the exhibit hall. Violations of these requirements will result in the termination of the existing contract for exhibit space. If the Exhibitor has a function in an official WEF hotel, signs for that function may be placed in the public space of that hotel only. No Exhibitor signs may be placed in any other official WEF hotel for any other reason. 

 Equipment Demonstrations and/or Entertainment
Equipment being demonstrated should be set at least 2' from the aisle line of the exhibit. Space must be left within the exhibit area to absorb the booth personnel and spectators. At the sole discretion of the Exhibitions Manager or her designee, should the spectators interfere with the normal traffic flow in the aisle, overflow into neighboring exhibits, or divert aisle traffic, the demonstration must be limited or eliminated.

If moving equipment or displays with moving parts are being used, it must be presented and function in a safe manner with appropriate safeguards to assure the safety of all present in the exhibition halls. The Exhibitor is solely liable for the operation of all displays and agrees to indemnify and hold WEF, its officers, directors, volunteers, employees, guests, invitees, and agents harmless from any and all claims of liability arising out of Exhibitor's exhibit, demonstrations and the like.

WEF reserves the right, in its sole discretion, to restrict demonstrations or entertainment which is objectionable or disruptive to the overall character of the Exhibition.

Demonstrations and/or entertainment using models, professional demonstrators, or company personnel must be carried out within the boundaries of the Exhibitor’s rented space and in keeping with the decorum of the overall character of the Exhibition, both in content and in costuming.

Giveaways, Contests, Drawings
Exhibitors must confine their activities on the grounds of the exhibition facility to the space for which they have contracted; this includes the distribution of printed materials and the placement of signs. Drawings, lotteries, and/or contests that have prizes of substantial value (for example: cars, boats, etc.) are expressly prohibited. All giveaways, contests, drawings, etc., must comply with local legal requirements.

Food Service
Popcorn is not allowed in the Exhibit Hall. All food and beverages must be secured through the official caterer. Exhibitors are prohibited from procuring food services in their booths which conflict with existing services offered by show management, i.e.: Luncheon, Breaks, Networking Receptions. 


Cameras  

Only the Exhibitor may grant permission to have his/her exhibit and/or product photographed or videotaped. Exhibitor grants to WEF a perpetual non-exclusive license to photograph, display and otherwise use any likeness of the Exhibitor’s exhibit for the purpose of advertising future activities of WEF or future exhibitions. No videotaping or electronic recording of any exhibit or equipment in the exhibit halls may be done, except if the exhibitor is recording his/her own exhibit or equipment. Any exhibitor taking photographs or videotape of another's exhibit or product without permission must relinquish the film or digital media upon request; the film or digital media will be disposed of one year after being relinquished. Exhibitors are solely responsible and liable for insuring adherence to this policy and agree to indemnify and hold WEF, its officers, directors, volunteers, employees and agents harmless from any and all claims arising from an Exhibitor’s failure to abide by this policy.

Nothing in the exhibit hall shall be broadcast, televised, or in any manner recorded for reproduction or rebroadcast without the written consent of WEF and the Hyatt Regency Indianapolis. 


Age Requirements for Admittance to the Exhibition  

Children under 18 entering the exhibit hall during show hours must be accompanied by a parent or guardian at all times. The parent or guardian assumes all risk and responsibility for the child(ren). Children are not allowed in the hall during move-in and move-out. 


Smoking  

The Hyatt Regency Indianapolis is a smoke-free facility.


Terms of Payment  

Full payment for the Exhibitor's assigned space must be received at the time of receipt of the Exhibit Space Reservation and Contract. Reservations will not be processed without payment in full of the booth rental fee. All invoices due to WEF must be paid prior to the assignment or occupation of exhibit space.

Exhibitor agrees that the Exhibitor Member rate will be charged if the Exhibitor has an Exhibitor Membership at the time of billing and at the time of the Exhibition.

Upon cancellation of exhibit space, Exhibitors are liable for liquidated damages up to 100% of the total contracted booth space fee.


Cancellations  

All deposits and payments become the sole property of WEF and their return is subject to the cancellation and refund provisions as follows:

Exhibitor shall provide WEF with a written notice of the space reservation & contract cancellation. Cancellations are not effective until received by WEF in writing. Written cancellations may be sent via FAX to 1-703-684-2482 or by EMAIL to sevans@wef.org.

Exhibitors who provide a written cancellation to WEF on or before December 21, 2012, will be liable for liquidated damages equal to 25% of the total contracted booth space fee; any fees paid that exceed the amount of liquidated damages due will be refunded.

Exhibitors who provide written cancellation after December 21, 2012, but prior to February 24, 2013, will be liable for liquidated damages equal to 100% of the total contracted booth space fee, unless the Exhibition is sold out and in the sole judgment of WEF the space can be reassigned, in which case the Exhibitor will pay 50% of the total contracted booth space fee as liquidated damages.

Exhibitors who do not claim their space, or for which special arrangements have not been made, by 5:00 p.m., Sunday, February 24, 2013, the Exhibitor will forfeit the space and pay as liquidated damages 100% of the total contracted booth space fee.

 Please note:   If the Exhibitor reduces the space reserved, the cancellation clauses will apply to that portion of the space cancelled.   

Deadlines

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Download the Key Service Manual Deadlines  to stay on schedule with the deadlines included in this Service Manual and never miss a Discount Deadline!  

Exhibit Events and Hours

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The exhibition and events listed here will be held in the Hyatt Regency Indianapolis, Regency Ballroom A - F.

Monday, February 25 10:00 am - 6:30 pm    

       Coffee Break              10:00 am - 10:45 am
        Luncheon                  12:15 pm -  1:45 pm
        Beverage Break           2:45 pm -  3:30 pm
        Networking Reception  5:00 pm -  6:30 pm
 

Tuesday, February 26 10:00 am - 3:45 pm    

       Coffee break                9:30 am - 10:15 am
        Luncheon                  11:45 pm -   1:15 pm
        Beverage Break           2:45 pm -   3:30 pm

Note: Service events in the exhibit hall are available as sponsorship opportunities for greater recognition of your brand at the conference.  

Exhibit Benefits

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 What's Included With the Booth?

Each Booth Rental Includes:

  • One (1) 7" x 44" identification sign
  • One (1) copy of the conference proceedings on flash drive
  • Pre-registered and final conference attendee lists in Excel® format
  • Inclusion in the online exhibitor listing
  • Listing in the printed conference program*
  • Two (2) complimentary booth personnel registrations per 100 square feet

Colors for the exhibit hall will be Plum back drape and Plum side rails. The exhibit hall is carpeted, but in order to enhance the appearance of your booth, rental carpet is available through Freeman.

The Exhibitor is responsible for providing electricity, furnishings, utility connections, and other services through the listed Official Contractors.

* Contingent upon receipt of reservation form by December 21, 2012 

Exhibitor Personnel Registration

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Complimentary Booth Personnel  

Exhibitors are permitted to register two complimentary booth personnel per 100 square feet (10' x 10') of booth space rented. Complimentary Booth Personnel Badges include access to the exhibit hall during set-up and tear-down hours, all food service functions, including Monday and Tuesday luncheons, and technical sessions. Exhibitors are required to have their booth staffed by at least one booth personnel during breaks, luncheons, and networking receptions. 

Additional Booth Personnel  

Exhibitors with larger booths may require more personnel to staff their booths, and may register a reasonable number of additional booth personnel for $175 each. Additional Booth Personnel Badges provide access to the exhibit hall for all food service functions, including Monday and Tuesday luncheons, and the exhibit hall during set-up and tear-down hours.

Additional Booth Personnel Badges do not permit access to technical sessions. Exhibitors who wish for their employees to attend technical sessions should register using the appropriate attendee registration category, as the Additional Booth Personnel Badges are not intended for this usage. 

Register Booth Personnel Online

Booth Personnel may be registered by clicking the link below, leading to the PDF form.
  Click Here to Register Exhibit Booth Personnel  

All Booth Personnel Registrations must be completed by February 15, 2013.  

Submit all Booth Personnel Registration forms to:

WEF Disinfection and Public Health Conference 2013
c/o CSI
P.O. Box 591
Brookfield, IL 60513-0591

or Fax: 1-708-344-4444
 

Key contacts and individual registrants whose email addresses were supplied during the registration process will receive an emailed confirmation with a bar code that should be brought onsite to the registration desk to obtain a badge and badge-holder.

Booth Personnel Registrations can not be accepted after the deadline date of February 15, 2012. All personnel wishing to register after this date will need to register onsite. The additional booth personnel registration fee will be the same whether registrations are completed in advance or onsite.

Note: if a registration is required for personnel to work only for move-in or move-out, please contact show management to arrange for this badge type. See below for additional information regarding Exhibitor-Appointed Contractors.

Registration Cancellation Policy 

All cancellations must be submitted in writing on company letterhead with a detailed explanation by February 15, 2012. A 25% administrative fee will be deducted from all refunds. Registrants who fail to notify WEF of cancellation by February 15, are liable for the full registration fee.

Mail or fax cancellations or substitution requests on company letterhead to:

WEF Disinfection and Public Health 2013 
Attn: Registration
601 Wythe Street
Alexandria, VA 22314
Fax: 703.684.2471 
 

Change Exhibitor Key Contact

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Use the Change Information Form to inform WEF of your current primary contact, address, and associated information so that you are receiving all updates regarding the exhibition in a timely fashion.  

Exhibitor Directory Submissions

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Use the online exhibitor directory update form to submit the following information for your directory listing.

  • Company Directory Address
  • Company Web Address
  • 25 Word Company Description
  • Exhibitor Product Category Codes

All submissions are due no later than January 25, 2013, to guarantee inclusion in the printed conference program. Submissions received after January 25, 2013, will be updated online, but cannot be guaranteed to be updated in the printed conference program.  

Attendee List

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Exhibitors will be provided with the pre-registered and final attendee lists in Excel® format. Attendee lists will be automatically forwarded by e-mail, only to our primary contact on record, and only if a valid e-mail address has been provided. Attendee lists are an exclusive exhibitor benefit.

  • The pre-conference attendee list is typically e-mailed approximately 3 weeks prior to the conference to maximize the number of names sent
  • The final attendee list is typically sent approximately sent 2-3 weeks from the closing date of the conference. Click here for the Exhibitor Survey in PDF format.Completed exhibitor surveys are required to receive the final attendee list. 
  • Attendee lists do not include registered exhibitors--to confirm registered exhibitor booth personnel, please log in to review your allotment.
  • Attendee lists do not include email addresses in accordance with WEF's privacy policy for members. 

Please contact us if you believe that you are not receiving important correspondence from WEF regarding this exhibition, or submit the Change Information Form to change the primary contact receiving information. 

Conference Proceedings

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Conference Proceedings will be available on Flash Drive, and one side of the drives are available to Exhibitors as a Sponsorship Opportunity. Sponsorships must be confirmed no later than January 18, 2013. Contact Sarah Evans for additional information on this brand new opportunity!

Exhibitors will receive one copy of the conference proceedings per booth. The conference proceedings will be available onsite, and may be obtained by signing for the company's copy at the registration counter.

No extra copies of the Proceedings can be provided onsite, but additional data may be purchased after the conference.  

Display Limitations

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Booth Furnishings, Carpeting & Utilities 

  • The exhibit hall is carpeted.
  • Booths are not required to provide carpeting or other appropriate floor covering.
  • Electricity and other utility connections (such as water or compressed air, etc.) are not provided with the space.
  • Exhibitor is responsible for providing all booth furnishings and utilities.
  • Booth furnishings and carpeting will be available on a requisition basis from the official service contractor.
  • All utility orders must be placed by the Exhibitor through the appropriate provider. 

Exhibitors are permitted to bring their own booth furnishings and floor covering, provided they are in good condition, meet all fire code requirements, and are in keeping with the general professional appearance of the Exhibition. 


Display Height, Equipment Guidelines and Limitations  

Decorating height is limited to 8'3" for all standard (inline) booths, and 12' for all perimeter booths. Display fixtures over 4' high are limited to the rear half of the booth (5' back from the aisle line). Only free standing signage is available for standard and perimeter booths within the existing height limitations; hanging signs are not permitted.

Free-standing equipment may exceed the height limitation, but must be in its normal commercial form and cannot have additional display materials placed on it above the existing height limit, such as logos or signage. Equipment exceeding the facility specifications may not be displayed.

All displays must conform to the "Guidelines for Display Rules and Regulations" as prepared by WEF and based upon the guidelines originally distributed by the International Association of Exhibitions and Events (IAEE). The display rules and regulations are provided to assist Exhibitors with the information necessary to properly design and build exhibits as well as plan their booth layout. The rules outlined will be strictly enforced.

Please contact exhibitions management with any questions regarding your equipment or display.

Other Limitations
Decorations, signs, banners, etc., may not be taped, nailed, tacked, stapled, or otherwise fastened to ceilings, walls, doors, windows, painted surfaces, or columns. Provided backwall drape may not be used to affix any portion of the Exhibitor's display.

All exposed parts of displays must be finished or covered in a workmanlike fashion so that they will not present an unsightly appearance when viewed from adjoining booths or aisles. No carpet, overhead roofs, bridge-type structures or the like will be permitted across aisles.

Flashing lights or other distracting or annoying materials are prohibited. Working motors, air pumps, etc., used to power a display must be positioned within the display area to avoid discharging sound or air into adjoining booths.  


Water Displays 

The exhibit is being held in a carpeted ballroom.  There is no water fill/drain service available.

The maximum water fill that will be allowed is 40 gallons. For any displays involving water, all hotel carpet must be fully protected from any damage; this will be the exhibitors sole responsibility.

Exhibitors must request permission from WEF Exhibitions Management and the Hyatt Regency Indianapolis no later than Friday, January 25, 2013 to display any such item. Requests should include a clear description of the display (such as its size and construction materials, the amount of water required to fill it, and how it might be filled) and what the action plan will be to safe guard hotel property.  After reviewing this information, additional information may be requested and additional guidelines provided to exhibitors to guarantee such measures are being carried out by the Exhibitor.

If, in the opinion of Exhibitions Management or the Hyatt Regency Indianapolis, the display cannot reasonably be installed without guaranteeing protection of the hotel carpet, the display will be denied. Exhibitors who do not notify Exhibitions Management and the Hyatt Regency Indianapolis in advance of a display item which contains water will be denied the right to exhibit such an item.


Booth Activities  

Sound: Public address systems are not permitted. The noise level from any demonstration or sound system should be kept to a minimum and should not interfere with others. Any speakers must be directed into the middle of the exhibitor’s booth space. The use of sound systems or equipment producing sound is an exception to the rule, not a right. The Federation reserves the right to determine at what point sound constitutes interference with others and must be discontinued.

Lights: Those displaying simulated UV lights must mask the lights with smoked plexiglass or drape so that the lights do not disturb neighboring exhibitors. UV lights are not permitted. Flashing lights are prohibited. 

Selling in the Exhibition: The on-site sale and delivery of goods is not permitted.  

Assigned Exhibition Space and Exhibitor Functions: Exhibitors must confine their activities on the grounds of the exhibition facility to the space for which they have contracted; this includes the distribution of printed materials, the placement of signs, and booth personnel. WEF policy prohibits functions being scheduled outside of contracted exhibit space during WEF Exhibition hours, Monday, February 25, 10:00 a.m. – 6:30 p.m.; Tuesday, February 26, 10:00 a.m. – 3:45 p.m. WEF policy also prohibits product displays in hotel suites and locations other than the Exhibitor's rented space in the exhibit hall. Violations of these requirements will result in the termination of the existing contract for exhibit space. If the Exhibitor has a function in an official WEF hotel, signs for that function may be placed in the public space of that hotel only. No Exhibitor signs may be placed in any other official WEF hotel for any other reason. 

Equipment Demonstrations and/or Entertainment: Equipment being demonstrated should be set at least 2' from the aisle line of the exhibit. Space must be left within the exhibit area to absorb the booth personnel and spectators. At the sole discretion of the Exhibitions Manager or her designee, should the spectators interfere with the normal traffic flow in the aisle, overflow into neighboring exhibits, or divert aisle traffic, the demonstration must be limited or eliminated.

If moving equipment or displays with moving parts are being used, it must be presented and function in a safe manner with appropriate safeguards to assure the safety of all present in the exhibition halls. The Exhibitor is solely liable for the operation of all displays and agrees to indemnify and hold WEF, its officers, directors, volunteers, employees, guests, invitees, and agents harmless from any and all claims of liability arising out of Exhibitor's exhibit, demonstrations and the like.

WEF reserves the right, in its sole discretion, to restrict demonstrations or entertainment which is objectionable or disruptive to the overall character of the Exhibition.

Demonstrations and/or entertainment using models, professional demonstrators, or company personnel must be carried out within the boundaries of the Exhibitor’s rented space and in keeping with the decorum of the overall character of the Exhibition, both in content and in costuming.

Giveaways, Contests, Drawings: Exhibitors must confine their activities on the grounds of the exhibition facility to the space for which they have contracted; this includes the distribution of printed materials and the placement of signs. Drawings, lotteries, and/or contests that have prizes of substantial value (for example: cars, boats, etc.) are expressly prohibited. All giveaways, contests, drawings, etc., must comply with local legal requirements.

Food Service: Popcorn is not allowed in the Exhibit Hall. All food and beverages must be secured through the official caterer. Exhibitors are prohibited from procuring food services in their booths which conflict with existing services offered by show management, i.e.: Luncheon, Breaks, Networking Receptions. 


Insurance Requirements

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The Exhibitor must maintain required worker’s compensation insurance on all employees on site at Residuals Disinfection and Public Health 2013, and must maintain comprehensive general liability insurance in the amount not less than $1,000,000 single limit per occurrence, naming (i) Water Environment Federation and (ii) the Hyatt Regency Indianapolis as Additional Insured.

Exhibitors are required to have the following insurance coverage with limits of liability as follows:

  • Comprehensive General Liability with limits not less than $1,000,000.00 each occurrence.
  • Worker’s compensation and occupational disease insurance in full compliance of all Federal and State laws covering all employees and Independent Contractors.
  • Employer’s Liability with limits not less than $100,000.00 per accident or death to any employee.
  • Comprehensive Automobile Liability with limits not less than $1,000,000.00 combined single limit for bodily injury and property damage, covering any owned, not owned and hired self-propelled vehicles of the type for use on and off the Hyatt Regency Indianapolis. Coverage should include loading and unloading hazards.

»Insurance protecting exhibitor’s assets and property brought to the exhibit is recommended.

Proof of insurance must be submitted to WEF no later than January 25, 2013. Faxed copies cannot be accepted.

Proof of insurance may be emailed, or mailed to:

Exhibition Operations Management
Water Environment Federation
601 Wythe Street
Alexandria, VA 22314-1994 
  

Shipping Directions

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 Advance Shipments to Warehouse  

Fern will accept crated, boxed or skidded materials beginning Friday, January 25, 2013, at the below address. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 am - 4:00 pm. 

Material deadline for Warehouse shipping is Friday, February 22, 2013.

 Warehouse Shipping Address
Exhibiting Company Name / Booth # _______________
WEF Disinfection and Public Health 2013
C/O Fern Exposition & Event Services
1147 S White River Parkway E Drive
Indianapolis, IN 46225

Move-In and Move-Out of Exhibits

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 Exhibitor Move-in/Installation of Exhibits  

Sunday, February 24, 2012, 12:00 pm - 5:00 pm

Exhibitor freight delivered to the warehouse will be available in your booth by 12:00 pm. All exhibits must be fully installed by 5:00 pm on Sunday, February 24. 

Exhibitors for whom there is no move-in activity by 5:00 pm, Sunday, February 24 will be considered to be a No-show. Please contact show management with any issues you may be having to avoid being listed as a no-show.

Overtime rates for material handling will be charged by the contractor where applicable. Please see the Material Handling order forms for timing and rates.

Empty containers must be tagged with "EMPTY" labels, available from the onsite Exhibitor Services Desk, for removal for storage by the official contractor during the show. Affixing labels to the containers is the sole responsibility of the Exhibitor or its representative. Please do not place empty labels on containers until you are ready for their removal. All previous labels must be removed or obliterated. 

  Directions to the Hyatt Regency Indianapolis 
 


Exhibitor Move-out/Dismantling of Exhibits   

Tuesday, February 26, 3:46 pm - 6:00 pm

Dismantling of exhibits may begin only after the close of the exhibition at 3:45 pm. All displays must remain intact until the exhibits close. Fern will return all empty containers from storage at the close of the show once the aisle carpet has been removed. As you dismantle your booth, please be mindful of keeping the aisles clear to facilitate the most efficient removal of aisle carpet and return of empty crates.

All exhibits and materials must be removed from the exhibit hall no later than 6:00 pm on Tuesday, February 26. To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-out Deadline, please have all carriers check-in by 4:00 pm, Tuesday, February 26.


Children under the age of 18 are not allowed on the show floor during move-in and move-out.   

Material Handling/Installation Labor Rules

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  Material Handling

Fern has the responsibility of receiving and handling all exhibit materials and empty crates. It is their responsibility to manage docks and schedule vehicles for the smooth and efficient move-in/move-out of the exhibition. Fern will have complete control of the loading docks at all times.  

Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at owner's expense.  


 Installation Labor

Full time employees of exhibiting companies may set their own exhibits without labor assistance. Any labor services that may be required beyond what regular full time employees can provide, must be rendered by Union Labor.

Labor can be ordered in advance by returning the Display Labor Form, or onsite, at the service desk. Advance orders are recommended. 

 Labor Jurisdictions   

Official Service Contractor Services

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 Fern Exposition and Event Services

 Fern Exposition and Event Services is the official service contractor for Disinfection and Public Health 2013.

Order Fern services online at  oe.fernexpo.com by February 10, 2010 and receive an additional discount.  

To place an order for Fern services online, exhibitors will need an account (Username and Password, set by exhibitors, and not kept on file by WEF Exhibition Operations). For assistance creating an account, or with your existing account, please contact Fern 317.635.9606.

The following PDF Order Forms are posted for your reference and convenience. Please use  oe.fernexpo.com to order Fern services directly and receive the online discount, print product catalogs, and more.  

 FernContact Information   

 Fern Exhibitor Services 
ph.    (317) 635-9606
fax    (317) 634-0993
email kweldy@fernexpo.com  


Facility Services

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  • Hyatt Regency Indianapolis - Electrical Orders

     

  The discount deadline date for ordering all Utilities Services from the Hyatt Regency Indianapolis is February 11, 2013. Orders placed after this date will be charged the onsite price.

Hyatt Regency Indianapolis Electrical Order Form 

FAQ and contact information for Hyatt Regency Indianapolis:

  • Presentation Services (PSAV) -Internet and Audio Visual


      PSAV Order Form
     

All internet and audio visual needs are provided by Presentation Services (PSAV).  They can be contacted by (317) 616-6145.  Note: The FAQ answers additional information on PSAV.

Use of Exhibitor-Appointed Contractors

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If you wish to use an Exhibitor Appointed Contractor please contact Nicole Jackson at 703-684-2400 x7741 or njackson@wef.org 

Contact List

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 WEF Exhibition Operations  

Nicole Jackson
Exhibition Operations Coordinator
email: njackson@wef.org
ph. (703) 684-2400 x7741
toll-free: (877) 677-3976

WEF Registration  

email: registration@wef.org  
ph. (703) 684-2441

Water Environment Federation Mailing Address 

601 Wythe Street
Alexandria, VA 22314-1994 
USA

Fern Expo Contact Information  

email kweldy@fernexpo.com
ph.    (317) 635-9606
fax    (317) 635-0993

Fern Expo Online Ordering
https://oe.fernexpo.com    

 Fern Exposition and Event Services
1147 S White River Pkwy E Drive
Indianapolis, IN 46225 

Hyatt Regency Indianapolis
 

One South Capitol Ave.
Indianapolis, IN 46204
ph: (317) 616-6089
fx:  (317) 616-6079 
www.indianapolis.hyatt.com